Transaction GL Posting Allocated View
The GL Postings Allocated View allows you to see the breakdownof the debit and credits in the owning GL Posting. The system can automatically apportion these breakdowns according to a selected Path, or allow the user to manually specify the breakdown amounts.
GL Posting Allocated Features
GL Posting Allocations allow you to breakdown the GL Posting values by the ultimate owning entities. This is available if the Transaction Code is configured to allow it.
With the allocations being part of the GL Posting, then they are not being dynamically determined by the system when required. Instead these debits/credits are the debits/credits that are always used for the breakdown to the ultimate owning entities. The system simply uses these allocations for reporting and system calculations. For transactions without these breakdowns it dynamically multiplies the Transaction Values by the determined Path for this Transaction to arrive at the allocations of those Values for the ultimate owning entities.
Important
Normally these breakdowns are only required to be recorded in the system for capital transactions (and their associated GL Postings) against root entities in the entity structure for the owning entities. Other transactions, and their gl postings, against other entities in the system can just be dynamically allocated to the owning entities when required. This provides far greater performance, flexibility, and capability.
This GL Posting Allocated view will only show the breakdown of the current selected row on the GL Posting View.
GL Posting Allocated Properties
A GL Posting Allocated has the following properties:
| Name | Description |
|---|---|
| [Key] [Required] GL Posting |
This holds the link to the parent GL Posting This column is hidden by default, and auto-populated by the system |
| [Key] [Required] Entity |
The ultimate owning entity the parent GL Posting credit/debits are being allocated to |
| [Key] Transfer |
GL Posting Allocated records are part of the set of records that the system will automatically create when processing a Transfer. If credits/debits are being moved from a GL Posting Allocated record to other entities those records will be marked with the Transfer process that automatically created them. The net movement from those Transfer records will be 0, but it provides an easy way of viewing which amounts are moving due to transfers. |
| Local Debit | The allocated amount for this entity to be posted in local currency against this GL Account as a debit entry |
| Local Credit | The allocated amount for this entity to be posted in local currency against this GL Account as a credit entry |
| Functional Debit | The allocated amount for this entity to be posted in functional currency against this GL Account as a debit entry |
| Functional Credit | The allocated amount for this entity to be posted in functional currency against this GL Account as a credit entry |
| Reporting Debit | The allocated amount for this entity to be posted in reporting currency against this GL Account as a debit entry |
| Reporting Credit | The allocated amount for this entity to be posted in reporting currency against this GL Account as a credit entry |
Commands
Note
A GL Posting Allocated has the standard set of commands and functions when being viewed from a grid. See our standard grid functionality.
You may not be able to create/delete allocation entries if the Transaction Code has been configured to automatically allocate across the ultimate owning entities using the Allocation Path. You may be able to modify the individual amounts. If you can create/delete entries you will also be able to specifically allocate the breakdown value amounts to those entities.
The GL Posting Allocated grid also has the following custom commands:
View Transfers
If amounts have been transferred between gl posting allocations using the Transfer [see more] functionality then the "Transfer" column will be visible by default highlighting which rows are Transfers. If not it will be hidden but can be toggled using this command